Creating Events

What’s a calendar without events? We’re going to cover how to publish events to your Loxi calendar in this tutorial, including an overview of the available event settings.

Create an Event

The first step is to click the Create an Event menu item from the admin toolbar. This is displayed on every screen as long as you are signed into your account.


Event Details

Complete the information on the following screen. All of the fields are mandatory except for the photo, which is optional.

  • Event Title: Sets the name of the event and is displayed on all calendar views.
  • Event Date: Sets the calendar date the event takes place. Uncheck the Ends same day option to make an event that spans multiple dates (i.e. May 1-5).
  • Event Times: Sets the time the event begins and ends.
  • Ends same day: Uncheck this box if your event spans over several days
  • All Day: Check this box if your event is an all-day event (will disable event times)
  • Add an Image: Attaches a featured image file for the event that is displayed in the calendar views and the event page. We recommend images that are 1200 pixels wide and 600 pixels tall to ensure the best display, but any landscape orientation will work. Click the field to select an image from your computer or drag and drop the file directly onto the field.
  • Add a Description: Sets the content of the event. Formatting options are provided to style the text and create headings. Note that this field supports embedding videos simply by pasting a link to the video as long as the service hosting the video supported oEmbed. Services like YouTube and Vimeo do support oEmbed.
  • Mark as online event: Adds a little icon, the "Livestream" label and an option to add a livestream URL to your event
  • Redirect to external URL: This option allows you, on a per-event basis to redirect your calendar's visitors to the URL of your choice when they click on the link to see an event's details. This overrides the Event Single View.

Click the Next button when all the required fields have been completed to proceed to the next step. 

Pro tip: You can click on the Cancel link (located at the top right of your screen) at any time to clear your work and return to the calendar.


Event Settings

The information provided on the Event Details screen is everything you need to publish an event right out of the box.

Loxi gives you additional optional settings on the following screen, including a preview of your event before it is published.

Basic Details

These settings allow you to edit any of the existing information you provided on the previous screen, including the Event Title, Event Description, and Event Image.

Date & Time

These settings allow you to edit the event dates and times that were provided on the previous screen. Additionally, you can change the timezone of the event.

  • Event Date: Sets the calendar date the event takes place. Uncheck the Ends same day option to make an event that spans multiple dates.
  • Event Times: Sets the time the event begins and ends.
  • Time Zone: Sets the regional relative time of the event. The default can be changed in your Calendar Settings.

Organizer

This setting allows you to associate and display the person organizing the event. Create a new organizer from these settings or used a previously saved organizer.

Venue & Location

This setting allows you to set an exact location for the event. You may want to leave out this information if all of your events take place at the same address or location. 

Otherwise, you can provide an address or use a previously saved location.

Cost & Ticketing

These settings allow you to specify the price of the event and link to where guests can purchase tickets.

  • Event Cost:
    • Blank (default): No pricing information is displayed.
    • Free: Use “Free” as the event price.
    • One Price: Display a single price for the event.
    • Price Range: Display a range of prices (minimum and maximum) for the event
  • Ticketing Link:
    • Web Address: The URL where guests are taken to purchase tickets.
    • Label: The wording for the Web Address (e.g. Buy Now!).

Pro tip: You can set the currency for the price in the Event Cost option.

RSVP

This setting allows you to collect responses from people to help plan how many attendees will be at the event.

  • Enable RSVP: Enables the option to let people RSVP to the event
  • RSVP Start Date: The date and time to start collecting RSVPs. The RSVP form will not display on the event until this date. The RSVP will be removed from the event once the event has started.

Below the RSVP settings is the count of people who have submitted an RSVP for the event with a link to view the full list of attendees.

Conditional Content

Conditional content is a setting that allows you to display that only registered guests can see on the event page after successfully submitting an RSVP for the event.

  • Enable Conditional Content. Enables the option to display conditional content to registered attendees on the event page. Note that RSVP needs to be enabled in the RSVP tab in order to enable conditional content. This is how Loxi determines whether or not to display conditional content.
  • Display Options. Lets you decide when to display the conditional content.
    • Show after RSVP. This will display the conditional content to the user immediately after submitting an RSVP for the event.
    • Time-based after RSVP. This will display the conditional content to a user who has submitted an RSVP for the event after a certain date and time.
  • Content. This is the conditional content that displays to users who have registered for the event. Note that this editor supports embedding rich media.

Category

This setting allows you to relate the event to other events on the calendar. For example, if you publish music concerts to your calendar, you could add a Rock category to group those events together. Use an existing category or create a new one. Multiple categories can be assigned to a single event.

Pro Tip: This feature is handy for your calendar visitors because it allows them to filter the calendar to show all events within a specific category. It also gives you the option to embed your calendar to show only events in a category.

Repeat Event

This setting allows you to:

  • Repeat the event on the calendar
  • Specify whether the event repeats daily, weekly, monthly or yearly
  • Determine whether the event stops repeating after a specific number of times, on a specific date, or never stops repeating

See our Repeating Events tutorial for complete information on this feature.

Publish Settings

These settings allow you to customize the URL of the event and set the status of the event.

  • Permalink: The web address of the event. You are able to edit anything after [your-address].loxi.io/. The event title is used by default.
  • Publish Status: Choose whether the event should be published, scheduled or saved as a draft.
    • Publish immediately: The event is added to the calendar and available for public view. This is the default Publish status.
    • Save as draft: Saves the event and your settings but hides it from public view.
    • Schedule publishing: Saves your event and sets a date when it will be automatically added to the calendar for public view.
    • Delete event: Just as the name suggests, lets you jettison that event (after confirmation)


Pro tip: Click on Publish settings to apply the chosen Publish status.
In other words, this will impact what button is displayed at the bottom right of the Event Settings screen.

You can see Publish settings in action on the following pages:

  1. https://help.loxi.io/271712-Saving-Scheduling-and-Publishing-Events
  2. https://help.loxi.io/412894-Deleting-Events